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Shareholder Access & Shareholders' Rights
Communication with the Company
Shareholders are encouraged to maintain direct communication with Pacific Basin. Please refer to our Shareholder Communication Policy.
Each of the following procedures are subject to the Company’s bye-laws, the Bermuda Companies Act 1981 and applicable legislation and regulation.
1. Procedures for Shareholders to make proposals at general meeting other than a proposal of a person for election as director
- Shareholder(s) holding (i) not less than one-twentieth of the total voting rights of all Shareholders having the right to vote at the general meeting; or (ii) not less than 100 Shareholders, can submit a written request stating the resolution intended to be moved at an annual general meeting (“AGM”) of the Company; or a statement of not more than 1,000 words with respect to the matter referred to in any proposed resolution or the business to be dealt with at a particular general meeting.
- The written request/statements must be signed by the Shareholder(s) concerned and deposited at the Company’s registered office* and its principal office* for the attention of the Company Secretary not less than six weeks before the AGM in the case of a requisition requiring notice of a resolution and not less than one week before the general meeting in the case of any other requisition.
- If the written request is in order, the Company Secretary will ask the Board (i) to include the resolution in the agenda for the AGM; or (ii) to circulate the statement for the general meeting, provided that the Shareholder(s) concerned have deposited a sum of money reasonably determined by the Board sufficient to meet the Company’s expenses in giving effect thereto.
2. Procedures for Shareholders to propose a person for election as a director
- A Shareholder who is duly qualified to attend and vote at the general meeting convened to deal with appointment/election of director(s) can deposit a written notice at the Company’s principal office* for the attention of the Company Secretary to propose a person (other than that Shareholder) for election as a director at that meeting.
- The written notice must be signed by the Shareholder concerned, stating the full name of the person proposed for election as a director, his/her biographical details as required by the Listing Rules, and that person depositing a signed written notice at the Company’s principal office* for the attention of the Company Secretary indicating his/her willingness to be elected.
- The period for lodgment of such a written notice will commence on the day after the despatch of the notice of the general meeting and end no later than 7 days prior to the date of such general meeting. If the notice is received less than 15 business days prior to that general meeting, the Company may consider adjournment of the general meeting where appropriate.
3. Procedures for Shareholders to convene a special general meeting (“SGM”)
- Shareholders holding, at the date of deposit of the requisition, not less than ten per cent (10%) of the voting rights of the Company, on a one vote per share basis in the paid-up capital carrying the right of voting at general meetings of the Company shall have the right, by written requisition (stating the purpose of the general meeting and signed by the Shareholder(s) concerned) sent to the Company Secretary at the Company’s registered office* and principal office* to require a SGM to be convened by the Board to transact a specified business or resolution; and/or to add resolutions to the agenda of a special general meeting; and such meeting shall be held within two months after the deposit of such requisition.
- If the requisition is in order, the Company Secretary will ask the Board to convene a SGM in accordance with applicable legal and regulatory requirements.
Enquires of the above may be addressed in writing to the Company Secretary at the principal office* or by e-mail to firstname.lastname@example.org.
View our Circulars and General Meetings documents
Responsible business fundamentalsGood corporate governance enhances stakeholder confidence in Pacific Basin as a partner and a place to invest.
Our ESG StrategyESG is about recognising our responsibilities to the safety and wellbeing of our staff, the environment and the communities in which we operate.
2022 Sustainability ReportView our Sustainability Report (PDF)